Requesting Accommodations

Sending Your Academic Accommodation Plan (AAP) to Your Instructor

The Evergreen Valley College Academic Accommodation Plan (AAP) is a confidential document outlining a student’s accommodation or adjustments approved to support the student in a course. Students will have a copy of their AAP emailed and/or provided in paper copy by their DSP Counselor or Coordinator after their DSP Intake. Please see DSP if additional copies are needed.

DSP students are responsible for sending their AAP to their instructors for each course for each semester. Students can notify their instructors of their accommodations by emailing their Academic Accommodation Plan to their instructors at least 1 week before the semester starts.  

NOTE: Accommodations are not retroactive. While students can apply for accommodations anytime during the semester, please keep in mind accommodations begin only after you have completed the DSP New Student Intake process AND faculty receive a copy of your AAP.  

Below is an optional email template for students' convenience.  

Subject:  [Class - Course Number - Section Number, First Name Last Name, Student ID DSP Accommodations]

example: [ COMS - 20 - 1234 John Doe, 1234567 DSP Accommodations]  

Message:  

Hello [Instructor Name]

My name is [First and Last Name] and I am in your [Class and course number] this semester. Attached is my Academic Accommodation Plan (AAP) which details all of my accommodations for this semester. Please reply when you get a chance so I can confirm you have received my AAP. 
 

Testing

Online Exams:  

  • If you have an online class, email your  AAP  and your instructor will add your extra time on Canvas.  

In Person Exams: 

  • If you would like to use your extra time on exams or quizzes, stop by the DSP office to get a green testing sheet. You can pick up your testing sheet, give it to your instructor and they will fill it out with your exam details, once it is complete you will give it back to our office and we'll schedule your exam.  You can get a copy of your testing sheet from DSP.
  • DSP needs at least 7 business days to schedule and confirm your exam.  

DSP Testing Hours

  • Monday: 9 am - 2 pm
  • Tuesday: 2 pm -5 pm
  • Wednesday: 2 pm - 7 pm
  • Thursday and Friday:  9 am - 2 pm
    • *Please note on Friday's exams can end at 2 pm, but the front desk and other office appointments are closed after 1 pm. 

Testing Information for Nursing Students Only: 

As a nursing student in NURS 010, 011A, 011B, 012, 013, 014A, or 014B, your DSP testing process will look different than your other classes. You will need to send your instructor a copy of your AAP and let them know you would like to use your DSP testing accommodations for your nursing exams. It is best to do this over email so your instructor and DSP can refer back to if needed. Then your instructor will notify DSP with the exam dates/times and will provide your exam to DSP.

DSP will then schedule your nursing exam(s) dates/times and will advise you and your instructor via email.  If you have not heard from DSP to confirm your testing appointment(s) with scheduled dates/times) in DSP, at least 2 weeks prior to your exam I would follow up with your instructor and DSP. 

 

Alternative Media

If you have been approved for Notetaking, Audio Recorders, or a Smart Pen on your AAP, you can request your technology using this request form.

If you have been approved for E-text or other alternative formats such as enlarged text or braille, you can request the accommodation using this request form. Note: You will need to use your EVC Student email to complete this request.

Contact the DSP staff if you need assistance. If you have any questions regarding your alternative media request, you can email our Adaptive Media Technology Specialist David Micetich at the email - david.micetich@evc.edu. 

Furniture

If you have been approved for adaptive furniture, please email your name, student ID #, class schedule and type of adaptive furniture needed (i.e. lift table, ergonomic chair, separate desk/chair, bean bag, etc.) to Debbie Collins at debra.collins@evc.edu as soon as you register for your class. 

Deaf and Hard of Hearing Services

ASL Interpreting and Captioning services are approved by EVC DSP as part of a student's Academic Plan created during the intake process. Scheduling ASL interpreters or captioners requires advance notice.

Students are highly encouraged to plan and request interpreting services as early as possible by utilizing priority registration and scheduling an appointment to see an academic counselor to plan and register for classes. After you have registered for classes, you can request ASL interpreting or captioning services at the time of Priority Registration or no later than 2 weeks after Priority Registration. If you are not able turn your request in by that time, please contact DSP as soon as possible.  ASL Interpreters and Captioners are assigned based on a variety of factors, including but not limited to staffing availability, skills, knowledge, and ability level as well as the individual communication needs of each student. The DSP will make every effort to honor student preferences for a particular ASL interpreter or Captioner; however, EVC DSP does not guarantee that a specific ASL interpreter or Captioner will be assigned or available.  

How to arrange Interpreting Services:  

Schedule an appointment with the DSP counselor or the DSP Coordinator.  Your DSP counselor or coordinator will approve ASL interpreting or captioning services based on appropriate disability verification. EVC DSP utilizes ASL interpreters and captioners from our college district pool as well as remote ASL interpreters/captioners from SignGlasses. Contact is Debbie Collins or DSP Coordinator to schedule a SignGlasses on boarding session.  

SignGlasses:

EVC DSP uses SignGlassses to more efficiently schedule online or in person interpreters for students. SignGlasses is a platform that allows students to request interpreting services for remote ASL Interpreting and captioning or in person EVC ASL Interpreting and captioning. Note: In person interpreters and captioning is based on availability and scheduling.  SignGlasses also offers a different option for ASL interpreting which includes special glasses worn by the student where ASL interpretation is received and viewed via the glasses. Check out the video below for more information.  

To requests in class interpreters or captioners:

  • Email request to Debbie Collins (debra.collins@evc.edu) as soon as you register for each semester/session with the following information:

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  • Class schedule 

  • Name and Student ID 

  • Semester (Fall, Spring, Summer or Winter) 

  • Indicate whether you need ASL interpreting or captioning 

Note: For Asynchronous classes (no scheduled meetings) with recorded materials, it is the responsibility of instructors to provide captioned materials 

  • Register early during priority registration and submit requests ASAP to ensure timely availability of interpreters and avoid delays.

  • Our requested deadline dates for your requests are: 

  • For Intersession/Spring (Jan start): by Dec 1 

  • For Summer (June start): by May 1 

  • For Fall (Aug start): by July 1 

  • Notify Debbie Collins immediately of any schedule changes (add/drop). 

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Note: 1. Adding classes late, i.e. within 2 weeks of semester start or later may delay services or impact DSP’s ability to offer in-person interpreters. 

2. DSP provides in-person interpreters when feasible but may offer remote/Zoom interpreting/captioning if necessary. In-person or Remote services are offered based on interpreter/ captioner availability 

On Campus Events & Service requests 

If approved for interpreting or captioning on your AAP, email requests to Debbie Collins (debra.collins@evc.edu) at least 1 week in advance and Include:  

  • Preference for ASL interpreting or captioning,  

  • Event name, location, date(s), and start/end times. 

Note: Interpreting/captioning for campus events is typically provided remotely via Zoom due to limited in-person availability. You will use your laptop or phone with a Zoom link to access live interpreting or real-time captioning

Absences, Cancellations and lateness 

1.Notify Debbie Collins immediately if you know you will be absent or late. Planned absences require 72 hours’ notice to avoid a no-show. 2.Emergencies are excused. However, 3 consecutive no-shows without notice may result in your interpreter/captioner being reassigned. 

Arrive on time: 

  • Week 1: interpreter/captioner waits 30 minutes 

  • Week 2 and beyond: waits 20 minutes before reassignment. 


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Concerns:

  • If you have a concern, first talk directly with your interpreter/captioner if comfortable. If unresolved, contact the DSP Coordinator. Requests for interpreter changes must go through Debbie Collins.

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Support Services

DSP Tutoring

DSP students can get private one-on-one DSP Tutoring either in the DSP or Online. In order to make an appointment with a DSP tutor, students must be part of the DSP. If you are part of the DSP, you can make free tutoring appointments in the DSP or by calling us at (408) 270-6447. If you have tutoring-related questions, please email evc.dsp@evc.edu

DSP Tutoring is offered in Fall and Spring semesters only. Please check back in August 2024 for Fall 2024 tutoring schedule. 

Additional tutoring options can be found through general tutoring. Check out the EVC Tutoring website for more details.  

**Services offered through the Disabilities Support Program comply with the Americans with Disabilities Act of 1990, as amended; Sections 504 and 508 of the Federal Rehabilitation Act of 1973, as amended; and Title V of the California Code of Regulations.**

Adapted Physical Education

DSP offers 2 adapted PE classes. Please check Schedule Planner for class details and availability.

  • PED 22A – Adapted Cross Training
    This course is designed to provide an individualized program for overall fitness for the student with a documented disability. The goal is to provide the student with the means to improve the health related components of fitness through a variety of fitness activities.
  • PED 56A – Adapted Strength Training
    This course is designed to provide an individualized muscle strength and conditioning program for the student with a documented disability. The student will learn proper skills and techniques and how to adapt fitness equipment to enhance muscle strength and endurance.

If you have any questions, please contact the Adapted PE instructor Ramin Naderi at ramin.naderi@evc.edu or EVC DSP at (408) 270-6447. 

**Services offered through the Disabilities Support Program comply with the Americans with Disabilities Act of 1990, as amended; Sections 504 and 508 of the Federal Rehabilitation Act of 1973, as amended; and Title V of the California Code of Regulations.**

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