Overview

On Tuesday, August 31, 2021, the San José Evergreen Community College District (SJECCD) Board of Trustees approved a resolution requiring all students to be vaccinated against the Coronavirus disease 2019 also known as COVID-19.  This mandate applies to Evergreen Valley College and San José City College including the Milpitas Extension. This means that all students regardless of modality of instruction (online, hybrid, or in-person) will need to provide proof of receiving the full dosage of a vaccination against COVID-19.

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Submitting Proof of Vaccination

Students may now submit their proof of vaccination electronically by accessing EVC's MyHealth portal. To upload a picture of your hard copy vaccination card or digital COVID-19 Vaccine Record, please refer to the step-by-step directions for uploading your student vaccination record or watch the How to Upload Your Vaccination Record video.

Our goal is to provide robust health protection for all students, employees, and guests to help you navigate the vaccine mandate.
 

Frequently Asked Questions

Submitting Proof of Vaccination

  1. Do students need to provide proof of receiving the full dosage of a vaccination against COVID-19?
    Yes.  Students attending hybrid or in-person classes will be required to provide proof of receiving the full dosage of a vaccination against COVID-19.
     
  2. Are students able to submit hard copy proof of their vaccination?
    No.  Students may not submit hard copy proof of their vaccination.  To upload a picture of your hard copy vaccination card or digital COVID-19 Vaccine Record, please refer to the step-by-step directions for uploading your student vaccination record or watch the How to Upload Your Vaccination Record video.

    Proof of vaccination must be submitted online using the MyHealth portal listed below. 

    Evergreen Valley College Students MyHealth PortalSan José City College Students MyHealth Portal
     

  3. After submission, how long does it take to verify proof of full vaccination against COVID-19?
    It takes approximately two business days for MyHealth portal to verify proof of submission. After verification, you may enroll in in-person courses. You may also check your status by using the links below: 

    Evergreen Valley College Students MyHealth Portal
    San José City College Students MyHealth Portal

Exemptions

  1. What exemptions will San José Evergreen Community College District accept?
    The San José Evergreen Community College District will accept exemption requests due to a medical condition/disability or sincerely held religious belief.  Exemptions will be considered on a case-by-case basis.  Students granted an exemption as a reasonable accommodation may be required to submit to mandatory weekly COVID-19 testing.
     
  2. What do students need to do to request an exemption due to a medical condition/disability?
    Students must download or print the COVID-19 Medical Exemption Request Form and have a licensed physician or advanced practice nurse licensed in a jurisdiction of the United States complete the form.

    The COVID-19 Medical Exemption Request Form can be accessed here or in your MyHealth portal under Downloadable Forms.

    Evergreen Valley College Students MyHealth Portal
    San José City College Students MyHealth Portal

    The completed Medical Exemption Request Form must be uploaded to MyHealth Portal under Downloadable Forms.  Select Upload under the Students only-COVID Medical/Disability Exemption Form.  Click on the Save button after you upload the completed document.
     

  3. What do students need to do to request an exemption due to a sincerely held religious belief?
    Students must complete an online form and upload a written statement that addresses three questions noted on the Religious Belief Exemption Form.

    Written statements must be signed and submitted using the Religious Belief Exemption form.
     

  4. Are there any additional exemptions for students aside from medical condition/disability or sincerely held religious belief?
    No. There are no additional exemptions for students aside from medical condition/disability or sincerely held religious belief.
     
  5. Do students who submit a COVID-19 vaccination exemption request automatically approved??
    No, students are not automatically approved for exemptions. Each exemption request is individually reviewed and a determination is made at the Colleges.

On Campus Check-in Process for COVID-19 Exempt Students

Approved Student COVID-19 Exemptions for  Medical Condition/Disability and Sincerely Held Religious Beliefs Required On Campus Check-In Process

Students with approved COVID-19 exemptions for medical condition/disability or sincerely held religious beliefs enrolled in EVC on campus in-person courses are required to:

  1. Test Weekly for COVID-19 
  2. Upon entering campus before your first class of the week, check in at the Visitor Check-In Center located in Admissions and Records building Room 211 
  3. Provide proof of a negative COVID-19 test within the past 72 hours at the EVC Visitor Check-In Center.  Antigen or PCR test accepted
  1. Is this required?
    Yes. This is in compliance with the San Jose Evergreen Community College District Board of Trustees mandate. Students that fail to comply will be subject to the San Jose Evergreen Standards of Student Conduct Board Policy 5500, Administrative Procedures 5500 and Student Discipline Procedures: Violation of Student Conduct Administrative Procedures 5520.
     
  2. I am an exempt student, can I take the COVID-19 weekly at the EVC Visitor Check – In Center?
    Yes, if you are taking classes on campus in-person. COVID-19 testing at the EVC Visitor Check-in Center is available to exempt students with an approved medical condition/disability or approved sincerely held religious belief exemption taking classes on campus in-person. It is also available for students by referral only from the EVC Health and Wellness Services office.
     
  3. What type of test is administered at the EVC Visitor Check-in Center?
    This is a PCR saliva test. Come to the test site well hydrated in general however, it is recommended that you not eat or drink (no gum, no mints, no brushing teeth) for 1 hour prior to testing.
     
  4. Can I take the test at a community testing site?
    Yes. Please bring proof of your negative COVID-19 test within 72 hours of your first class to the EVC Visitor Check-In Center.
     
  5. What if I have a class Monday morning at 8am?
    The EVC Visitor check-in is open Monday – Thursday from 8am to 8pm. And Friday 8am- 3pm. You must take the test within 72 hours in advance of your first class every week. For example, if you have a class Monday morning at 8am, take the test on Friday, Saturday or Sunday.
     
  6. If I take the test at EVC Visitor Check-In, can I get results on the same day?
    Yes, If you take the test before 1pm you will get your results the same evening in your EVC MYHealth Portal.

Vaccine Information

  1. Where can students receive the COVID-19 vaccine?
    Evergreen Valley College and San José City College have begun administering COVID-19 vaccines on-campus. EVC students must contact Health and Wellness Services (408-270-6480) and SJCC Students must contact Student Health Center (408-288-3724) to make an appointment to receive the COVID-19 vaccine for any of the following:

    • Primary Series (first doses)
    • Additional Doses (for immunocompromised individuals)
    • Booster Doses (for those who received J&J at least 2 months ago and Pfizer or Moderna at least 6 months ago)
    Students can also visit VaccineFinder.org to find additional vaccination providers.

  2. Can students receive the initial doses or boosters of the COVID-19 vaccine at the colleges?
    Yes. Evergreen Valley College and San José City College are providing initial doses and boosters of the COVID-19 vaccine to Students.
     
  3. What is the cost to receive a COVID-19 vaccine?
    COVID-19 vaccines are free for students.
     
  4. What additional resources are available to learn more about COVID-19?
    San José Evergreen Community College District (SJECCD)
    Centers for Disease Control (CDC)
    California Department of Public Health (CDPH)
    Santa Clara County Public Health Department

Noncompliance COVID-19 Vaccination Holds & Administrative Drops

  1. What is a COVID-19 vaccination hold?
    A COVID-19 vaccination hold is an administrative procedure that blocks a student account due to non-compliance with the vaccination mandate. The hold prevents students from modifying class schedules and registering for future terms.
     
  2. What is an administrative drop?
    An administrative drop is an action taken by the College before classes begin to remove students from their courses due to noncompliance.
     
  3. When will the hold be placed onto student accounts for noncompliance with the COVID-19 vaccine mandate?
    Holds will be placed onto student accounts on Monday, January 3, 2022, for students who were enrolled in fall 2021 and did not submit proof of receiving the full dosage of vaccination against COVID-19 or receive an approved exemption request based on a medical condition/disability or sincerely held religious belief.
     
  4. What consequences does a hold have for students?
    The hold will prevent students from modifying class schedules and registering for future terms. This will affect intersession and spring 2022.
     
  5. Will students be administratively dropped from all courses?
    No, students will only be administratively dropped from in-person and hybrid courses for spring 2022, those requiring a presence on-campus. Students will remain enrolled in online courses only.
     
  6. Will students who are administratively dropped be guaranteed to reenroll in the same in-person or hybrid courses for spring 2022?
    No, students will not be guaranteed reenrollment in the same in-person and hybrid courses previously registered before the administrative drop.
     
  7. Does the hold and administrative drop apply to both colleges and the Milpitas Extension?
    Yes, the hold and administrative drop process applies to Evergreen Valley College, San José City College, and Milpitas Extension.
     
  8. Can students continue to submit their COVID-19 proof of vaccination even with a hold or after having been administratively dropped?
    Yes, students are encouraged to submit their COVID-19 proof of vaccination as soon as possible.
     
  9. Will holds on to student accounts automatically be removed upon submission of COVID-19 proof of vaccination
    No, COVID-19 proof of vaccination is reviewed by medical personnel to confirm accuracy and authentication. Once the COVID-19 proof of vaccination has been verified, the hold will be removed.
     
  10. What happens if students knowingly submit falsified information?
    Students who knowingly submit falsified information may face discipline up to and including expulsion from San José Evergreen Community College District.

SJECCD Board Resolution Mandating Vaccine

  1. Why are students being asked to receive the COVID-19 vaccine?
    In order to promote the health and safety of our community, students are being asked to receive the COVID-19 vaccine to comply with a resolution that was passed by the San José - Evergreen Community College District Board of Trustees on Tuesday, August 31, 2021. 
     
  2. Where does this COVID-19 vaccine mandate apply?
    The COVID-19 vaccine requirement applies to all San José Evergreen Community College District sites, including Evergreen Valley College, San José City College, the Milpitas Extension, and the SJECCD District Office.
     
  3. Are all students required to receive the COVID-19 vaccine?
    Yes. All students are required to receive the COVID-19 vaccine unless they submit an exemption and are approved as a reasonable accommodation.
     
  4. Does the COVID-19 vaccine mandate apply to students taking only online courses?
    No. Students taking online courses only do not need to submit proof of COVID-19 vaccination unless they are planning to be on-campus for classes or accessing services.
     
  5. Why are students who are not residing near either Evergreen Valley College or San José City College being required to adhere to the COVID-19 vaccine mandate?
    The resolution passed by the San José Evergreen Community College District Board of Trustees does not differentiate students based on city or state of residence.  The resolution requires all students who are eligible to be vaccinated to submit proof of vaccination or request an exemption.  
     
  6. Are students under the age of 18 required to submit proof of vaccination or submit an exemption?
    Yes.  The resolution passed by the San José Evergreen Community College District Board of Trustees does not differentiate between students based on age.  The resolution requires all students who are eligible to be vaccinated to submit proof of vaccination or request an exemption.
     
  7. Are students enrolled in Middle College required to submit proof of vaccination or request an exemption?
    Yes.  All students enrolled in hybrid or in-person classes at Evergreen Valley College or San José City College, including Middle College students, are required to submit proof of vaccination or submit a request for an exemption.
     
  8. Are students who participate in concurrent enrollment or dual enrollment required to submit proof of vaccination or request an exemption?
    Yes.  All students enrolled in classes at Evergreen Valley College or San José City College, including concurrent enrollment and dual enrollment students, are required to submit proof of vaccination or submit a request for an exemption.
     
  9. Does San José Evergreen Community College District encourage or endorse a particular COVID-19 vaccine?
    No.  San José Evergreen Community College District does not encourage or endorse a particular COVID-19 vaccine.  The District recommends students consult the Centers for Disease Control (CDC), California Department of Public Health (CDPH), and their own health care professionals for additional information and guidance.
     
  10. Are San José City College and Evergreen Valley College employees required to adhere to the same COVID-19 vaccine mandate?
    Yes.  All San José Evergreen Community College District employees are required to adhere to the same COVID-19 vaccine mandate.
     
  11. What office should students visit if they wish to receive additional information?
    Students are encouraged to visit Student Health Services at Evergreen Valley College or San José City College for additional information.

Applicable Laws

  1. What federal laws is San José Evergreen Community College District required to adhere to as it pertains to the COVID-19 vaccine mandate?
    San José Evergreen Community College District complies with the Federal Educational Rights and Privacy Act (FERPA) and the Health Insurance Portability and Accountability Act (HIPAA).  Both federal laws limit the terms of what information that may be shared without written consent.
     
  2. Why is the sharing of student information limited by the College?
    It is important to note that both the Family Educational Rights and Privacy Act (FERPA) and Health Insurance Portability and Accountability Act (HIPAA) come into play when dealing with COVID-19 as it relates to students.  College employees limit the information they share about students to individuals on a “need to know basis.”

International Students

  1. Will international students who have completed an authorized vaccine series in their home country need to be vaccinated again?
    No.  International students who have completed a World Health Organization (WHO) authorized vaccine series in their home country are not required to be vaccinated again.
     
  2. What vaccinations will San José - Evergreen Community College District accept for international students?
    The World Health Organization (WHO) has authorized the following vaccines: Pfizer, Moderna, Johnson & Johnson, AstraZeneca, BIBP/Sinopharm, and Sinovac.

Process and Information for Students

Your health is a priority for Evergreen Valley College and the San Jose Evergreen Community College District. To ensure that we are able to provide support in a timely manner, please complete the Student Self Reporting COVID-19 Form.
If you have been exposed to a COVID positive person or if you are experiencing COVID symptoms (see list below), please schedule a COVID-19 test as soon as possible. Information about FREE COVID-19 Testing sites in Santa Clara County can be found below.
•    Fever or chills
•    Cough
•    Shortness of breath or difficulty breathing
•    Fatigue
•    Muscle or body aches
•    Headache
•    New loss of taste or smell
•    Sore throat
•    Congestion or runny nose
•    Nausea or vomiting
•    Diarrhea
 

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Student Self Reporting COVID-19 Form

Upon completion of the Student Self Reporting COVID-19 Form, you will be contacted by Janice Assadi or a designee from our EVC Health and Wellness Services either by phone or encrypted email (please check your spam).  They will follow up on your case and eventually provide the clearance to return to campus.  Please note, you cannot return to campus without a clearance letter from our EVC Health and Wellness Services, and you will need to submit a copy of your clearance letter to all your Faculty the same day you receive it.
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Contact

Howard Willis

VP, Student Affairs

SC205, Student Services Center

Janice Assadi

Director, Health Services

Student Center​, Room SC-124​