Academic Probation & Dismissal

Your Journey to Success Starts Here!

Placement on academic/progress probation should be taken very seriously because it can delay a students' educational journey.

EVC's academic probation and dismissal policy is intended to encourage students to take the necessary action to be successful. General Counselors will provide you with the necessary tools to get back on track.

Evergreen Valley College Probation & Dismissal Policy

Academic Probation and Dismissal

After attempting 12 units, a student with a cumulative grade point average (GPA) below 2.0 shall be placed on Academic Probation 1.

If a student’s cumulative GPA remains below 2.0 after the second semester, the student shall be placed on Academic Probation 2.

A student who earns a cumulative GPA or semester GPA of 1.75 or above after the third semester shall not be dismissed, as long as they maintain the minimum cumulative or semester GPAs. They shall be placed on Academic Warning Dismissal.

If both the student’s cumulative GPA and semester GPA remain below 1.75 after the third semester, the student shall be placed on Academic Dismissal and will be subsequently dismissed from the college.

Progress Probation and Dismissal

After attempting 12 units, a student who earns marks of “W”, “I”, “NC” and “NP” for 50% or more of all attempted units shall be placed on Progress Probation 1.

If a student’s cumulative percentage of “W”, “I”, “NC” and “NP” marks reaches or exceeds 50% of all attempted units after the second semester, the student shall be placed on Progress Probation 2.

If a student’s cumulative percentage of “W”, “I”, “NC” and “NP” marks reaches or exceeds 50% of all attempted units after the third semester, the student shall be placed on Progress Dismissal and will be subsequently dismissed from the college.

Loss of Priority Registration and California College Promise Grant Eligibility

Students on Academic or Progress Probation 2 or any combination thereof shall lose their priority registration and California College Promise Grant (CCPG) eligibility. The loss of priority registration and CCPG eligibility shall remain in effect until the student is no longer on probation or the student has successfully appealed their status. Foster Youth, as defined in Education Code 66025.9(b), shall not be subject to loss of the CA Promise Grant under section 58621.

Students may appeal their loss of priority registration for the following reasons:

Extenuating Circumstances: Verified cases of accidents, illnesses, or other circumstances beyond the student's control
Students with disabilities who applied for, but didn't received accommodation in a timely manner
Significant academic improvement.

Students may appeal their loss of the California College Promise Grant for the following reasons:

Changes to their economic situation.
Evidence student was unable to obtain essential support services.
Special consideration of factors for EOPS, DSPS, CALWORKS and Veteran students.

Students will be notified early in the current semester of their opportunity to appeal; decisions will be emailed prior to the beginning of registration for the next semester.

Please view the Loss of Priority Registration and CA Promise Grant Eligibility page for more information.

Students on Dismissal

Students on Warning Dismissal will have a hold placed on their record. While they can continue in EVC courses for which they are already enrolled, they will be unable to register for future courses unless they meet with an academic counselor to discuss their education plan (Ed Plan).

Students on Dismissal will have a hold placed on their record. The student has the right to appeal their dismissal status if they believe they have experienced an extenuating circumstance beyond their control that led to their dismissal. A Petition for Reinstatement must be filed by the deadline outlined in their dismissal notification. Failure to file a petition by the established deadline will result in the student’s dismissal from the college for a minimum of two primary semesters (fall/spring semesters). They will be dropped from all EVC courses for which they have already enrolled and will be prevented from registering for future courses.

Readmission

Students who have been dismissed from the college may petition for reinstatement after the minimum two-semester stay-out period has passed. Readmission may be granted or denied.

Student Next Steps

If you receive an e-mail notification stating you are on Probation 1, Probation 2, Warning Dismissal or Dismissal, please see below for your next steps.

We are committed to helping you succeed at Evergreen Valley College and achieve your educational goals. To get back on track, please take the following actions before the next registration period.

For a list of helpful student services at Evergreen Valley College, please view the Back to Success Resource Guide.

Probation 1

Attend a Back To Success Workshop

Students should sign up to attend a Back to Success Workshop.
Meet with an Academic Counselor

Students should schedule a Probation/Dismissal Counseling Appointment to meet with an academic counselor to discuss their standing and develop or update their education plan (Ed Plan).

Please note: Students in special programs should contact the program directly to make a counseling appointment.

Probation 2

Students on Probation 2 may lose their priority registration and California College Promise Grant Eligibility. Those affected should review the Appeal Process.

Attend a Back To Success Workshop

Students should sign up to attend a Back to Success Workshop.
Meet with an Academic Counselor

Students should schedule a Probation/Dismissal Counseling Appointment to meet with an academic counselor to discuss their standing and develop or update their education plan (Ed Plan).

Please note: Students in special programs should contact the program directly to make a counseling appointment.

Warning Dismissal

Students on Warning Dismissal will have a hold placed on their record. While they can continue in EVC courses for which they are already enrolled, they will be unable to register for future courses unless they meet with an academic counselor to discuss their education plan (Ed Plan).

Attend a Back To Success Workshop

Students should sign up to attend a Back to Success Workshop.
Meet with an Academic Counselor

Students must schedule a Probation/Dismissal Counseling Appointment to meet with an academic counselor to discuss their standing and develop or update their education plan (Ed Plan).

Please note: Students in special programs should contact the program directly to make a counseling appointment.

Dismissal

Students on Dismissal will have a hold placed on their record.

The student has the right to appeal their dismissal status if they believe they have experienced an extenuating circumstance beyond their control that led to their dismissal. A Petition for Reinstatement must be filed by the deadline outlined in their dismissal notification.

Failure to file a petition by the established deadline will result in the student’s dismissal from the college for a minimum of two primary semesters (fall/spring semesters). They will be dropped from all EVC courses for which they have already enrolled and will be prevented from registering for future courses.

Readmission

Students who have been dismissed from the college may petition for reinstatement after the minimum two-semester stay-out period has passed.

Petition For Reinstatement

Students may submit a Petition for Reinstatement during the registration period for the term in which they are eligible to return.

Back To Success Workshops

Back To Success Workshops provide valuable information about Probation and Dismissal Status at EVC, along with teaching students essential study skills and time management tips.

Spring 2024 Dates