The Evergreen Valley College Financial Aid Office has established a Satisfactory Academic Progress (SAP) policy that complies with the federal requirement of monitoring financial aid recipients' academic progress toward eligible academic programs.

SAP Guidelines

  • Meet the institutional academic and/or progress standards as described under the Academic Policies in the EVC Catalog.
  • Maintain a minimum 2.0 cumulative grade point average (GPA).
  • Maintain an overall completion rate of 67% of all the units attempted.

Completion Rate = ​#completed units / #attempted units X 100%
*Only units with grades of A, B, C, D, CR, and P are considered completed units.
​**F, NP, NC, W, RD, and I grades are not considered completed units but are counted as attempted units . Students who receive "I" or "RD" grades must notify the Financial Aid Office if these are changed to passing letter grades.

  • Complete declared program before attempting 150% of the advertised program unit requirement.
    • Students required to complete remedial level English and/or Math courses to meet their educational goals are allowed up to 30 units in addition to their program length.
    • English as a Second Language (ESL) courses are not counted toward the 150%-time frame. However, all ESL courses must be included on your Educational Plan developed by your EVC Academic Counselor.
    • Transferred course work applicable to a student's academic program counts towards the 150%.
    • Course repeats are limited to the number of times specified in the College Catalog (usually 2 times unless otherwise noted for the course). Students may repeat courses only when an unsatisfactory grade was received, unless otherwise noted for the course on the College Catalog.  Repeated courses will be counted as part of the total number of attempted units.

Failure to meet the above requirements may result in a student being placed on a warning or disqualified status and unable to receive financial aid.

Evaluation Policy

  • Academic progress is evaluated at the end of each semester including Summer.  The SAP evaluation is based on the enrollment status as of the end of the add/drop period of the term (your permanent academic record).  The evaluation takes into account the complete academic record at the San Jose Evergreen Community College District (Evergreen Valley College and San Jose City College).
  • All financial aid applicants must have a declared academic program with the Admissions & Records Office that:
    • Leads to an Associate Degree, or
    • Is at least a two-year program which is acceptable for transfer to a 4 year institution, or
    • Is an approved certificate program that is at least 15 weeks long and requires a minimum of 16 semester units or 600 clock hours.

Reestablishing Financial Aid Eligibility

To reestablish financial aid eligibility students must bring their overall completion rate of 67% and their cumulative GPA to 2.0 or higher.  Please note that it is the student's responsibility to notify the Financial Aid Office if the student feels they are now meeting the SAP policy as described above.

Appeals for Financial Aid Reinstatement 

  • In accordance with the federal regulations, financial aid recipients may appeal for financial aid reinstatement if they have been disqualified as a direct result of documented extenuating circumstances during the past semester.
  • Students are expected to have met with their Academic Counselor in the current or most recent semester to discuss their academic success and to develop an Educational Plan. 
  • The Financial Aid Appeals Committee determines either to approve or deny appeals for reinstatement based on the extenuating circumstances, academic history, educational plan, class schedule, and plans for improvement.
  • Students should expect to be placed on an Academic Plan if their appeal is approved.

Extenuating Circumstances Form

Check your SAP Status

You can log into Financial Aid Self Service to view your calculated SAP status.

SAP Appeal Dates & Deadlines

If you are appealing for Spring 24 enrollment:  01/22/2024 - 04/26/2024
You can request an SAP Appeal at StudentForms

(Choose "Manage Request" then select Satisfactory Academic Progress Appeal)

You will need the Extenuating Circumstances Form to complete the appeal.

If you haven’t done so already, you will need your Student Network Account to set up your StudentForms account. Student Network Account Set Up Instructions If you need help, give us a call 408-270-6460 or visit the office.